Re: adding a gmail account to outlook


Hello Curt,

Bryan gave incomeing and outgoing server settings. You will be manually setting up the gmail address.

Here's a title of a tutorial by Bob Sweetman & a text file I use for reference.



Here's a document that helped me out with outlook 2010.

My hope that this is appropriate in this venue.



can have your primary email, Hotmail, Gmail, and more all in Outlook.


To add an email account:

              Open the Backstage of Outlook (ALT-F)

              Navigate to the “Account Settings” dialog and activate the button with ENTER

              You’ll find a drop down entry from within this button, press ENTER a second time to enter the Account Settings Dialog


The dialog contains a number of property sheets in which you can configure your email, RSS feeds and more.  For this lesson, we’re visiting the first property sheet which is for email.


There are a number of buttons within the first property sheet.  They include:




              Set as Default


              Change Folder



Since we are starting fresh with Outlook, activate the “New” button and let’s create your new email.


In order to add an email to Outlook, you may need the following information from your ISP:

              Email Address


              POP Server Address

              SMTP Server Address


Outlook can automatically configure most domains but if it has problems, you will want to have this information available.


Activate the New button to access the first screen of the Email Account Wizard.  This first screen has a number of radio buttons from which to choose.  Select from among:

              Email Account

              Text Messaging



Since we’re creating an Email account, focus on Email Account and activate the “Next” button.


The next screen of the wizard contains fields for the information above.  These fields include:

              Your Name

              E-Mail Address


              Re-Type Password


Activate the “next” button and Outlook attempts to configure the options for the account.  If Outlook experiences difficulty with a secure connection, it returns and asks if you’d like to try an unsecure connection.  You can let it try both.  If you continue to have difficulties, activate the checkbox at the bottom of the dialog to manually configure your server settings.


If you need to manually configure your server settings, the wizard takes you to a screen in which you can input your POP and SMTP addresses as well as your email, name and password.




Upon configuring your email, Outlook attempts to log on to both incoming and outgoing servers to send and receive a test email.  Outlook reports back if there are any issues.


If you use a POP email account, Outlook leaves the messages on the server until you manually delete them.  This can cause your online mailbox to fill quickly.  If you decide to make Outlook your default email client, you’ll want to disable this option in the “More Features” of the account configuration.


Open the account configuration and activate the “More Options” button.  On the Advanced property sheet, uncheck the checkbox labeled, “leave a copy of messages on the server.”  This insures your online mailbox has room for all the mail you’ll receive.

Editing an Email Account

The "Change" button of the accounts dialog is used to edit existing email account settings.  To edit an email account:

              Focus on the email account whose properties you would like to edit within the list box.

              TAB to "properties" and press the SPACEBAR.


The settings for the email account are opened in which you can change your name, email address, incoming/outgoing server, etc….


In addition, you can access the “more settings” button through which additional settings for the account are configured.


This “More Settings” button opens a dialog with a number of property sheets through which additional options may be configured.  The property sheets within this dialog include:


              Outgoing Server




Each of these property sheets contains options that can fine-tune your email account.  These options include.



This first property sheet contains the following options:

              Mail Account


              Reply Email


Outgoing Server

If your outgoing server requires authentication (check with your ISP), this dialog contains options that will allow you to configure the settings for your authentication.  Use the UP AND DOWN ARROW KEYS to select from among these radio buttons.  These options include:

              My outgoing server (SMTP) requires authentication

              Use same settings as my incoming mail server

              Log on using – After selecting this option, TAB to the next three options and input the information acquired from your ISP.

o             User Name – Input your user name

o             Password – Input your password

o             Remember password – Outlook will remember your password when this checkbox is enabled via the SPACEBAR.

o             Log on using Secure Password Authentication (SPA) – Outlook will log on using SPA when this option is checked.

              Log on to incoming server before sending mail – Before sending mail, log on to the incoming mail server.



This property sheet configures the Internet Connection within Outlook.  The options include:


The first field is a set or radio buttons that will allow you to select your Internet connection.  Use UP AND DOWN ARROW to select from the following:

              Connect using my Local Area Network (LAN)

o             Connect via modem when Outlook is offline

              Connect using my phone line

              Connect using Internet Explorer or a 3rd party dialer


The second field within this dialog is a combo box in which you can select your modem.  Two buttons will allow you to configure your modem





These settings further allow you to fine tune your settings for your account.  These options include:


Sever port numbers

              Incoming server (POP3) – an edit field input the alternative port for your POP3 server that was provided by your ISP

o             This server requires a secure connection (SSL)

              Use Defaults – Restores the default settings of Outlook

              Outgoing server (SMTP) - an edit field input the alternative port for your SMTP server that was provided by your ISP

o             This server requires a secure connection (SSL)


Server timeouts – This slider bar will determine how long Outlook waits before timing out on connection.  If your server times out too quickly, use this slider bar to increase the value.  The default is 1 minute



              Leave a copy of messages on server – This instructs Outlook to leave a copy of downloaded messages on the server.  If you are accessing a single email account from two computers, you may wish to leave the messages on the server from one computer and then deleted via the other computer.

              Remove from server after (insert number) of days – Input a number of days Outlook should wait before removing messages from the server

              Remove from server when deleted from "Deleted" Items" – Check this checkbox to have Outlook remove the messages from the server when you delete them from your "Deleted Items" folder.


After configuring the options within this dialog, TAB to "OK" and press SPACEBAR to close this dialog.

Deleting an Email Account

Use the "remove" button to delete accounts within Outlook.  To delete an email account:

              Focus on the email account you would like to delete within the list box.

              TAB to "remove" and press the SPACEBAR

              You will be asked to verify your intentions, press ENTER to delete the selected account from your Outlook settings.

Setting a Default Email Account

The "Set as Default" button is used to select a default email account.  This is the account from which all email will be sent unless you select an alternative from the drop-down list within an email.  To set your default email account:

              Focus on the account within the list box.

              TAB to "Set as Default" and press the SPACEBAR


The selected account will be immediately set to your default email.


To close the Accounts dialog, TAB to "close" and activate the button with..



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