Re: how to set up a distribution list in Outlook






Ctrl+shift+l=create new distribution list.

typing in the name,

now tab once, you'll see/hear the name of the group, press enter,


now a list of your contacts will come up, now you can arrow to a contact you

wish to add to the newly created distribution list, now tab and enter on,

members button, if you want to add more than one contact, you need to

ctrl+spacebar, to unselect, now you can arrow through the list, and press

spacebar to select contact, now you can go to the members button.



Creating a group



1.        Press CTRL+ShiftKey+L=create new distribution list.


2.       Type the preferred name for the group.


3.       Follow steps shown below (starting with step 3) for adding a



Adding a Contact from Contacts to a Group


 1.        Move to the group in your contacts list.


2.       Press enter key.  In the resulting window you will have an edit box

where you can change the group name if desired.  If you tab once you will

find a list of names already in the group.  You can use up or down arrow

keys in this list.  Only the edit box and the list of existing names are in

the window.  After you have added more than one member JAWS might not read

the list correctly as you use the up and down arrow keys.  After using a

down arrow key to move to the next member, (if JAWS doesn't read the name),

use shift+tab to move away from the list and tab back to it.  You can then

read the line and should hear the correct entry. 


3.       Press Alt key to access the top part of the ribbon. 


4.       Focus should be on the contact group tab.  If focus lands on a

different tab then the contact group tab then use right or left arrow key

until you find the contact group tab.


5.       Tab to the lower part of the ribbon.


6.       Tab until you find the "add members" submenu and press spacebar.


7.       You will have choices for adding from the Outlook address book,

contacts or adding a new member.  Use tab key between the choices.  Usually,

you will want to press spacebar on the contacts choice.  The address book is

made up of the contacts list, suggested contacts and other lists that have

been added to Outlook.  In most cases you will find the contacts choice and

press spacebar.


8.       You will be presented with a search box.  Type the person's name or

part of it into the edit field, tab to the go button and press spacebar.



9.       In the list of results you can use up and down arrow keys to select

the member to be added. 


a.       Tab to the members button.  Press spacebar to select the member. 


b.      Use shift with tab to return to the list of names.  If you have a

few members (with the same first or last name you can hold shift key down

and use down arrow key to select them and then tab to and use spacebar on

the Members button.        


10.   Tab to the OK button and press spacebar.


11.   Focus should return to the window where you can rename the group of

view a list of existing members in the group.  JAWS doesn't seem to read the

list as you use your down arrow key but you can confirm the members have

been added by routing JAWS cursor to PC cursor and reading the list.  Also,

if you use down arrow key in the list, use a shift+tab to move away from the

list and then tab back to it and you should hear a new entry that wasn't

read just by using the down arrow key. 


12.   Use Alt with function key 4 and answer "yes" when asked if you want to

save changes.



 Removing a member from the group




1.        Open the group from contacts by navigating to the group name

listed in contacts and pressing enter key.


2.       Focus will be in the window where you can change the group name or

tab to the list of existing members. 


Tab to the list of existing members and press delete key on the name of the

contact to be removed.


3.       Close the group by using Alt with F4.


4.       Choose yes to save changes or no to cancel them.



Deleting a group



 Find the group name in the contacts list and press delete key.


       The impossible is the untried,  Never under estimate the power of a dream.


From: <> On Behalf Of Mike B
Sent: Thursday, August 8, 2019 6:02 PM
Subject: Re: [jaws-users] how to set up a distribution list in Outlook


Hi Sandra,


This is for Outlook 2010, but maybe it'll work:

From: Kimsan
From within the address book, which you may navigate to by pressing CTRL shift B, activate the file menu with alt f and arrow down to new entry and
press enter.
In the list box, focus on new contact group and tab once to the contacts
combo box and select the folder to which you would like to save your group.
You can press enter or tab to the ok button and spacebar on the ok button.
Next, you are in the contact group dialog.  The first field you will have
available is the name field, so type in the name of the new contact group.
Now you must add members to your contact group, which
You can select members from Outlook contacts, the address book, or add email
addresses manually. For the sake of avoiding writers cramp, I will only
explain how to select them by addressbook.
Activate the home ribbon by pressing alt h then press m for the members
list.  In the dropdown list, arrow down to addressbook and press enter.
Now, select the members, as many as you'd like.  Keep in mind that you will
land in a search field first, so tab to the extended list and arrow until
you find who you are looking for and press enter and that person will be
added to the contact group.  Just repeat this process until you have
everyone that you'd like to be in the group. Once you are complete, press
alt s to save it.
I hope this helps.


Take care.  Mike.  Sent from my iBarstool.  Go dodgers!
I believe that everything happens for a reason. Usually, the reason is that somebody screwed up.

----- Original Message -----

Sent: Thursday, August 08, 2019 2:19 PM

Subject: [jaws-users] how to set up a distribution list in Outlook


How can I set up a distribution list in Outlook 2016--JAWS 201, Win. 10?

Join to automatically receive all group messages.