Date   

Re: Sources and linking media

Heather Williams
 

Mike,

After reading the various articles about sources, citations and media as previously suggested it is apparent that I have used the “lumped” source method and all the details I recorded on the individual records were actually citations.

I have to confess that I never understood the difference between sources and citations and I didn’t add them to my records in the way recommended in the articles. Until now I have never used the Add option and therefore had not seen the source record property box with its tabs including media. I might not have had this problem if I had done so. My method was to open a record and click on the Show Source scroll icon and then I clicked on the Add Citation button in the Source panel. This seemed to do what I needed but, as previously explained, I had no idea that was different from adding all the details to the source itself. In Facts if I was entering a census I would use the family option for the husband and wife and fill in the age, address and occupation and maybe make a note of anything unusual. I would then enter the reference details in the source panel. I then entered the census details for family members on their records and copied in the census reference using the Copy/Paste Citation buttons.

Any time I produced a report all the information and any photos were displayed correctly and that suited me fine. I did not feel the need to have every little detail recorded but all main facts were there. In wanting to pass my tree on to family members in the future I realised the census entries should be linked to the individual records so that they could be read if wanted. And that is when I came unstuck because I didn’t know I had to add them to the citations rather than sources. I have now learnt how to add media to citations but I still have a couple of questions.

The big one, obviously, is how do I delete my incorrect media entries that are showing on the wrong records? All the entries I recently made to attach media to the actual source records still show on each individual’s record, and the links also show on the relevant family records, so can I transfer them to the citations? In fact, is there a way of seeing a list of all the citations and what media I have already connected? Sorry if I am jumping the gun here.

Since writing this I have seen much discussion on this topic of citations versus sources; my thanks to all who have made suggestions on how to add them consistently. Some comments are rather academic and confusing, though, and if anything confirm to me why I got into difficulties in the first place. If I can just sort out the immediate muddle I am in I will happily continue with my tree. I look forward to hearing if you can help me. Many thanks for your time.


Re: Sources and linking media

colevalleygirl@colevalleygirl.co.uk
 

Ni,. Mike, you haven’t misunderstood, but your original email sounded as if ‘FH right’, ‘users perceived definitions’ wrong. Especially when you use the word perceived, rather than acknowledging that that definition of citation has been around a lot longer than Gedcom.

 

 

 

From: family-historian@groups.io <family-historian@groups.io> On Behalf Of Mike Tate
Sent: 27 February 2021 15:19
To: family-historian@groups.io
Subject: Re: [family-historian] Sources and linking media

 

Helen, I agree with you. That is what I thought I said.

The concept of citations as statements is different from the ‘Citation’ database structure described in GEDCOM & FH.

The same word has two different interpretations and that is no doubt confusing until it is recognised.

The ESM & academic definition does not consider database elements, but the database elements still exist and are called Citations.

 

Or have I misunderstood your point? Are you saying ESM citations are the same as GEDCOM Citations?

 

Mike

 

From: family-historian@groups.io <family-historian@groups.io> On Behalf Of colevalleygirl@...
Sent: 27 February 2021 13:55
To: family-historian@groups.io
Subject: Re: [family-historian] Sources and linking media

 

Mike, quite a lot of the genealogy world (also Historian and other academics) use ‘citation’ according to e.g. the ESM definition:

 

“Citations are statements in which we identify our source or sources for a particular assertion. In history, citations are typically written in a sentence and paragraph form...[snip] The term citation is obviously not synonymous with the term source, and the two should not be used interchangeably.”

 

i.e. it is not about particular database elements but about the outputs.

 

 

From: family-historian@groups.io <family-historian@groups.io> On Behalf Of Mike Tate
Sent: 27 February 2021 13:42
To: family-historian@groups.io
Subject: Re: [family-historian] Sources and linking media

 

Paul,

The concepts of Source and Citation in GEDCOM FH terms are sometimes different from user’s perceived definitions of source and citation.

Your definition of a citation being a form of words of a reference is different from a GEDCOM FH Citation.

Your definition is more like a FH V7 template for a Footnote or Bibliography.

This kind of terminology translation is quite often necessary.

 

Mike Tate

 


Re: Sources and linking media

Mike Tate
 

Helen, I agree with you. That is what I thought I said.

The concept of citations as statements is different from the ‘Citation’ database structure described in GEDCOM & FH.

The same word has two different interpretations and that is no doubt confusing until it is recognised.

The ESM & academic definition does not consider database elements, but the database elements still exist and are called Citations.

 

Or have I misunderstood your point? Are you saying ESM citations are the same as GEDCOM Citations?

 

Mike

 

From: family-historian@groups.io <family-historian@groups.io> On Behalf Of colevalleygirl@...
Sent: 27 February 2021 13:55
To: family-historian@groups.io
Subject: Re: [family-historian] Sources and linking media

 

Mike, quite a lot of the genealogy world (also Historian and other academics) use ‘citation’ according to e.g. the ESM definition:

 

“Citations are statements in which we identify our source or sources for a particular assertion. In history, citations are typically written in a sentence and paragraph form...[snip] The term citation is obviously not synonymous with the term source, and the two should not be used interchangeably.”

 

i.e. it is not about particular database elements but about the outputs.

 

 

From: family-historian@groups.io <family-historian@groups.io> On Behalf Of Mike Tate
Sent: 27 February 2021 13:42
To: family-historian@groups.io
Subject: Re: [family-historian] Sources and linking media

 

Paul,

The concepts of Source and Citation in GEDCOM FH terms are sometimes different from user’s perceived definitions of source and citation.

Your definition of a citation being a form of words of a reference is different from a GEDCOM FH Citation.

Your definition is more like a FH V7 template for a Footnote or Bibliography.

This kind of terminology translation is quite often necessary.

 

Mike Tate

 


Re: Sources and linking media

Ron Chapman
 

Can I add one thing. Part of the source /citation system is to enable another researcher to find the same information. But to truly do that you need a third bit of information and that is the repository. So I always have Repository/Source/Citation. For an example my father wrote an number of books, only one of which was published. In my family history when I refer to one of these unpublished books I am the Repository, the book is the source and the citation is the fact that I wish to include from the book. If I did not supply that information then other researchers could not access it. This must be the same with people who hold diaries, letters etc. I also cite information from a book held by the British Library and they hold the only copy in the country.

Ron

On 27/02/2021 13:47, Adrian Bruce wrote:


On Sat, Feb 27, 2021, 12:50 Paul Sillitoe <paul@...> wrote:
As a newcomer to FH  but not to referencing primary sources, I'm not able to see how the distinction is being drawn between sources and citations in FH.

I think that part of the problem may be that the term "citation" has two different meanings. To people who are adept at citing sources in written documents, I think that I'm right in saying that the whole footnote, endnote, bibliography, whatever entry is considered as a citation. 

In FH and many other systems inspired by GEDCOM, the information in a real world citation is split between a source record and what FH users refer to as a citation. If I look at the cliched source of a book that is referenced several times (such as a Directory, say), the common bits that appear in all the printed citations (Directory title, publisher, edition etc) go into the Source Record. The bits specific to a single reference (page number, whether it's primary or secondary information relative to the fact being supported, quoted text etc) all go into what FH users refer to as the citation.

The printed citation then contains data from the source record and the FH-citation. 

The contents of the Source Record are effectively defined by GEDCOM. Ditto the FH-citation. Having said that, of course, anyone can shift text that someone else would put into the Source Record over into the FH-citation. It's all just text at the end of the day. This is the eternal debate between splitters and lumpers. Does your Source Record define a single physical object such as a parish register, or an individual entry in that parish register? It's not a question that comes up in formal citation guides, I think, because they only consider the final printed citation, not where the data is stored in any system.

Anyway, that's my attempt at distinguishing the source and citation concepts in FH, with a nod to what I think written citations mean. 



Re: Sources and linking media

Paul Sillitoe
 

Confused.com



Sent from my Samsung Galaxy smartphone but not so smart as to usefully auto-correct the typos from my large fingers 🙂



Re: Sources and linking media

colevalleygirl@colevalleygirl.co.uk
 

Mike, quite a lot of the genealogy world (also Historian and other academics) use ‘citation’ according to e.g. the ESM definition:

 

“Citations are statements in which we identify our source or sources for a particular assertion. In history, citations are typically written in a sentence and paragraph form...[snip] The term citation is obviously not synonymous with the term source, and the two should not be used interchangeably.”

 

i.e. it is not about particular database elements but about the outputs.

 

 

From: family-historian@groups.io <family-historian@groups.io> On Behalf Of Mike Tate
Sent: 27 February 2021 13:42
To: family-historian@groups.io
Subject: Re: [family-historian] Sources and linking media

 

Paul,

The concepts of Source and Citation in GEDCOM FH terms are sometimes different from user’s perceived definitions of source and citation.

Your definition of a citation being a form of words of a reference is different from a GEDCOM FH Citation.

Your definition is more like a FH V7 template for a Footnote or Bibliography.

This kind of terminology translation is quite often necessary.

 

Mike Tate

 


Re: Sources and linking media

Adrian Bruce
 



On Sat, Feb 27, 2021, 12:50 Paul Sillitoe <paul@...> wrote:
As a newcomer to FH  but not to referencing primary sources, I'm not able to see how the distinction is being drawn between sources and citations in FH.

I think that part of the problem may be that the term "citation" has two different meanings. To people who are adept at citing sources in written documents, I think that I'm right in saying that the whole footnote, endnote, bibliography, whatever entry is considered as a citation. 

In FH and many other systems inspired by GEDCOM, the information in a real world citation is split between a source record and what FH users refer to as a citation. If I look at the cliched source of a book that is referenced several times (such as a Directory, say), the common bits that appear in all the printed citations (Directory title, publisher, edition etc) go into the Source Record. The bits specific to a single reference (page number, whether it's primary or secondary information relative to the fact being supported, quoted text etc) all go into what FH users refer to as the citation.

The printed citation then contains data from the source record and the FH-citation. 

The contents of the Source Record are effectively defined by GEDCOM. Ditto the FH-citation. Having said that, of course, anyone can shift text that someone else would put into the Source Record over into the FH-citation. It's all just text at the end of the day. This is the eternal debate between splitters and lumpers. Does your Source Record define a single physical object such as a parish register, or an individual entry in that parish register? It's not a question that comes up in formal citation guides, I think, because they only consider the final printed citation, not where the data is stored in any system.

Anyway, that's my attempt at distinguishing the source and citation concepts in FH, with a nod to what I think written citations mean. 



Re: Sources and linking media

Mike Tate
 

Paul,

The concepts of Source and Citation in GEDCOM FH terms are sometimes different from user’s perceived definitions of source and citation.

Your definition of a citation being a form of words of a reference is different from a GEDCOM FH Citation.

Your definition is more like a FH V7 template for a Footnote or Bibliography.

This kind of terminology translation is quite often necessary.

 

Mike Tate

 


Re: Sources and linking media

colevalleygirl@colevalleygirl.co.uk
 

Ancestral Sources is a companion program for FH that helps to create sources and also the facts derived from them (for common source types e.g. BBMDB and Census). It works with V7 and can use generic or templated sources. More at https://fhug.org.uk/kb/kb-article/ancestral-sources/

 

V7 also has Data Entry Assistants (DEAs) which start from a source you’ve already prepared a citation to and creates the facts derived form that source. They’re not as mature as AS, but are worth investigating; I’m working as fast as I can to write them for common source types...

 

From: family-historian@groups.io <family-historian@groups.io> On Behalf Of Paul Sillitoe
Sent: 27 February 2021 13:13
To: family-historian@groups.io
Subject: Re: [family-historian] Sources and linking media

 

Thank you, CVG

 Where does the oft-cited Ancestral Sources fit in, please?

 

Best

 

Paul

 

 

 

Sent from my Samsung Galaxy smartphone but not so smart as to usefully auto-correct the typos from my large fingers 🙂

 

 

-------- Original message --------

Date: 27/02/2021 13:05 (GMT+00:00)

Subject: Re: [family-historian] Sources and linking media

 

A source is a historical record – the source of some information. As you say, it needs to be clearly and unambiguously identified.

 

A citation is a link from a fact/assertion to a source. It may have additional information associated with it (‘where within source’, ‘assessment’ etc.)

 

How much information goes into the source record versus citation depends on whether you’re a lumper or a splitter., as described at https://fhug.org.uk/kb/kb-article/citing-sources-method-1-and-method-2/

 

As a newcomer to FH you may find https://fhug.org.uk/kb/kb-article/sources-and-citations-in-version-7-for-new-users/ useful.

 

V7 has source templates which can be used to structure how sources are identified and also references to sources/citations in footnotes, bibliographies etc.  There are two sets provided (the Essential collection based on work at Strathclyde University) and the Advance collection (based on Elizabeth Shown Mills work). You can also define your own templates.

 

Of course, some people have ways of working that diverge from the above.

 

 

 

From: family-historian@groups.io <family-historian@groups.io> On Behalf Of Paul Sillitoe
Sent: 27 February 2021 12:51
To: family-historian@groups.io
Subject: Re: [family-historian] Sources and linking media

 

As a newcomer to FH  but not to referencing primary sources, I'm not able to see how the distinction is being drawn between sources and citations in FH.

 

To my mind, the source is the evidential record upon which interpretations are made. References to such records need to be as granular and unambiguous as is necessary for readers to be able to find the same source.

 

In the context of family history sources such as are being discussed here, it would seem that the reference to source level needs to go down to at least the page, or individual item record if possible. That is the source. Hopefully, it is a physical record or a digital image. If it is a transcription or other non-original abstract or copy, that needs to be clearly stated.

 

The citation, then, is the form of words in which the reference to the source is written, using a standard syntax or style. Published papers will normally specify such a style APA, Chicago, etc. Perhaps such a standard form.is specified in FH, but this thread seems to indicate either that it is not specified, or is not widely known. 

 

Best to all

 

Paul Sillitoe

 


Re: Sources and linking media

Paul Sillitoe
 

Thank you, CVG
 Where does the oft-cited Ancestral Sources fit in, please?

Best

Paul



Sent from my Samsung Galaxy smartphone but not so smart as to usefully auto-correct the typos from my large fingers 🙂


-------- Original message --------
From: colevalleygirl@...
Date: 27/02/2021 13:05 (GMT+00:00)
To: family-historian@groups.io
Subject: Re: [family-historian] Sources and linking media

A source is a historical record – the source of some information. As you say, it needs to be clearly and unambiguously identified.

 

A citation is a link from a fact/assertion to a source. It may have additional information associated with it (‘where within source’, ‘assessment’ etc.)

 

How much information goes into the source record versus citation depends on whether you’re a lumper or a splitter., as described at https://fhug.org.uk/kb/kb-article/citing-sources-method-1-and-method-2/

 

As a newcomer to FH you may find https://fhug.org.uk/kb/kb-article/sources-and-citations-in-version-7-for-new-users/ useful.

 

V7 has source templates which can be used to structure how sources are identified and also references to sources/citations in footnotes, bibliographies etc.  There are two sets provided (the Essential collection based on work at Strathclyde University) and the Advance collection (based on Elizabeth Shown Mills work). You can also define your own templates.

 

Of course, some people have ways of working that diverge from the above.

 

 

 

From: family-historian@groups.io <family-historian@groups.io> On Behalf Of Paul Sillitoe
Sent: 27 February 2021 12:51
To: family-historian@groups.io
Subject: Re: [family-historian] Sources and linking media

 

As a newcomer to FH  but not to referencing primary sources, I'm not able to see how the distinction is being drawn between sources and citations in FH.

 

To my mind, the source is the evidential record upon which interpretations are made. References to such records need to be as granular and unambiguous as is necessary for readers to be able to find the same source.

 

In the context of family history sources such as are being discussed here, it would seem that the reference to source level needs to go down to at least the page, or individual item record if possible. That is the source. Hopefully, it is a physical record or a digital image. If it is a transcription or other non-original abstract or copy, that needs to be clearly stated.

 

The citation, then, is the form of words in which the reference to the source is written, using a standard syntax or style. Published papers will normally specify such a style APA, Chicago, etc. Perhaps such a standard form.is specified in FH, but this thread seems to indicate either that it is not specified, or is not widely known. 

 

Best to all

 

Paul Sillitoe

 


Re: Sources and linking media

colevalleygirl@colevalleygirl.co.uk
 

A source is a historical record – the source of some information. As you say, it needs to be clearly and unambiguously identified.

 

A citation is a link from a fact/assertion to a source. It may have additional information associated with it (‘where within source’, ‘assessment’ etc.)

 

How much information goes into the source record versus citation depends on whether you’re a lumper or a splitter., as described at https://fhug.org.uk/kb/kb-article/citing-sources-method-1-and-method-2/

 

As a newcomer to FH you may find https://fhug.org.uk/kb/kb-article/sources-and-citations-in-version-7-for-new-users/ useful.

 

V7 has source templates which can be used to structure how sources are identified and also references to sources/citations in footnotes, bibliographies etc.  There are two sets provided (the Essential collection based on work at Strathclyde University) and the Advance collection (based on Elizabeth Shown Mills work). You can also define your own templates.

 

Of course, some people have ways of working that diverge from the above.

 

 

 

From: family-historian@groups.io <family-historian@groups.io> On Behalf Of Paul Sillitoe
Sent: 27 February 2021 12:51
To: family-historian@groups.io
Subject: Re: [family-historian] Sources and linking media

 

As a newcomer to FH  but not to referencing primary sources, I'm not able to see how the distinction is being drawn between sources and citations in FH.

 

To my mind, the source is the evidential record upon which interpretations are made. References to such records need to be as granular and unambiguous as is necessary for readers to be able to find the same source.

 

In the context of family history sources such as are being discussed here, it would seem that the reference to source level needs to go down to at least the page, or individual item record if possible. That is the source. Hopefully, it is a physical record or a digital image. If it is a transcription or other non-original abstract or copy, that needs to be clearly stated.

 

The citation, then, is the form of words in which the reference to the source is written, using a standard syntax or style. Published papers will normally specify such a style APA, Chicago, etc. Perhaps such a standard form.is specified in FH, but this thread seems to indicate either that it is not specified, or is not widely known. 

 

Best to all

 

Paul Sillitoe

 


Re: Sources and linking media

Mike Tate
 

Hi Geoff,

Certainly, consistency is an important consideration for Source Citations.

 

I was fascinated that your description focusses on Census records yet your aide-memoir notice does not mention Census.

 

You say “if you add an image in the Fact/Citation area it doesn’t appear in the Source Pane area”.

Indeed, images added directly to Facts do not appear in any Source area, but do appear elsewhere.

Images added to Citations most definitely do appear alongside images added to Source records.

They can be accessed via the ‘Show Media’ button in both the Facts tab and the yellow Sources For pane.

They appear in the ‘Sources’ section in Reports.

 

Mike Tate

 


Re: Sources and linking media

Paul Sillitoe
 

As a newcomer to FH  but not to referencing primary sources, I'm not able to see how the distinction is being drawn between sources and citations in FH.

To my mind, the source is the evidential record upon which interpretations are made. References to such records need to be as granular and unambiguous as is necessary for readers to be able to find the same source.

In the context of family history sources such as are being discussed here, it would seem that the reference to source level needs to go down to at least the page, or individual item record if possible. That is the source. Hopefully, it is a physical record or a digital image. If it is a transcription or other non-original abstract or copy, that needs to be clearly stated.

The citation, then, is the form of words in which the reference to the source is written, using a standard syntax or style. Published papers will normally specify such a style APA, Chicago, etc. Perhaps such a standard form.is specified in FH, but this thread seems to indicate either that it is not specified, or is not widely known. 

Best to all

Paul Sillitoe




Sent from my Samsung Galaxy smartphone but not so smart as to usefully auto-correct the typos from my large fingers 🙂


-------- Original message --------
From: Geoff Johnson <geoff@...>
Date: 27/02/2021 12:20 (GMT+00:00)
To: family-historian@groups.io
Subject: Re: [family-historian] Sources and linking media

I've got a T shirt for this one too!
Personal factors come in here.  Some users seem to not worry about sources at all or, if they do, their system is often inconsistent.  That’s the way I started.

I define it this way.  Sources are meant to be where the information came from, whereas Citations should define how and in what way the source is relevant to the topic in question.

Commonly a source might be Find My Past Census records.  The Citation might be HO 107 Piece 7 Bk1 Fol 3 p2

But that’s hard work!  And the most important thing is that neither identify who it’s about!

You know what you’ve found is available in one of several sources of census data.  But the key thing is who it is you’re interested in.  In this case my combined Citation AND Source example is `Joseph Peacock b1742 1841 Bolnhurst HO 107 Piece 7 Bk1 Fol 3 p2

 

So, to that end, I prefer to keep both Citation and Source stuff, both information and images, the same.  Occasionally a less frequent type of source may be a bit unusual.  Typically:

·         a gravestone or graveyard book entry, a letter dd/mm/yy from `Aunty Florence’, TNA WW2 Officers record etc.

 

Obviously, such Sources may need to be more specific.  However, I don’t believe in `sourcing’ what is just bog-standard data from Parish records or Censuses.  I just `cite’ what I have found, and keep that the same for the source.
Consistency

As I’ve said, since I started my research a couple of decades ago my source referencing had been totally inconsistent!    So, a couple of years ago I changed my ways.  Now, pinned to the wall in front of my desk, I have, a standard aide-memoir notice that reads (see also attached Jpeg):

File Entry Format - for Family History Sources
Name > Birth Year > Type > Location > Event Date

Folder Types:  •  Baptism  ‬• Marriage • Death •  Burial • Other Docs

 

I’ve been following that practice as religiously as possible; continually making amendments to the `old stuff’.  The benefits are slowly becoming apparent, and life is getting more consistent.  The practice definitely helps.

 

I also keep the citation text the same as the file name for the image.

For example: suppose I obtain a baptism image.  I give it a filename as per format on my notice.  I select and copy that same filename to clipboard.  Move to the right place in FH and create the `fact’ entry as a baptism entry.  Then create the source by pasting the same filename.  I can then `Add media for the Citation’ by the following process.
Adding Images

In Family Historian, if you add an image in the Fact/Citation area it doesn’t appear in the Source Pane area.  I advise that you always add images to the `lower’ Source box first: they then automatically appear as a Citation.
There are complications in V7 that upset my method.  For me it's necessary to always opt to `Add New Generic Source'.  I haven't got my head around Source Templates yet and feel I'm unlikely to change now!
Geoff Johnson


Re: Sources and linking media

Geoff Johnson
 

I've got a T shirt for this one too!
Personal factors come in here.  Some users seem to not worry about sources at all or, if they do, their system is often inconsistent.  That’s the way I started.

I define it this way.  Sources are meant to be where the information came from, whereas Citations should define how and in what way the source is relevant to the topic in question.

Commonly a source might be Find My Past Census records.  The Citation might be HO 107 Piece 7 Bk1 Fol 3 p2

But that’s hard work!  And the most important thing is that neither identify who it’s about!

You know what you’ve found is available in one of several sources of census data.  But the key thing is who it is you’re interested in.  In this case my combined Citation AND Source example is `Joseph Peacock b1742 1841 Bolnhurst HO 107 Piece 7 Bk1 Fol 3 p2

 

So, to that end, I prefer to keep both Citation and Source stuff, both information and images, the same.  Occasionally a less frequent type of source may be a bit unusual.  Typically:

·         a gravestone or graveyard book entry, a letter dd/mm/yy from `Aunty Florence’, TNA WW2 Officers record etc.

 

Obviously, such Sources may need to be more specific.  However, I don’t believe in `sourcing’ what is just bog-standard data from Parish records or Censuses.  I just `cite’ what I have found, and keep that the same for the source.
Consistency

As I’ve said, since I started my research a couple of decades ago my source referencing had been totally inconsistent!    So, a couple of years ago I changed my ways.  Now, pinned to the wall in front of my desk, I have, a standard aide-memoir notice that reads (see also attached Jpeg):

File Entry Format - for Family History Sources
Name > Birth Year > Type > Location > Event Date

Folder Types:  •  Baptism  ‬• Marriage • Death •  Burial • Other Docs

 

I’ve been following that practice as religiously as possible; continually making amendments to the `old stuff’.  The benefits are slowly becoming apparent, and life is getting more consistent.  The practice definitely helps.

 

I also keep the citation text the same as the file name for the image.

For example: suppose I obtain a baptism image.  I give it a filename as per format on my notice.  I select and copy that same filename to clipboard.  Move to the right place in FH and create the `fact’ entry as a baptism entry.  Then create the source by pasting the same filename.  I can then `Add media for the Citation’ by the following process.
Adding Images

In Family Historian, if you add an image in the Fact/Citation area it doesn’t appear in the Source Pane area.  I advise that you always add images to the `lower’ Source box first: they then automatically appear as a Citation.
There are complications in V7 that upset my method.  For me it's necessary to always opt to `Add New Generic Source'.  I haven't got my head around Source Templates yet and feel I'm unlikely to change now!
Geoff Johnson


Re: Census downloads

Mike Tate
 

FH Project (Medium & Full) Backups include all subfolders of the Project .fh_data folder so the answer is ‘Yes, the former’.

 

 

From: family-historian@groups.io <family-historian@groups.io> On Behalf Of Neil Grantham via groups.io
Sent: 26 February 2021 15:40
To: family-historian@groups.io
Subject: Re: [family-historian] Census downloads

 

Hi Mike

 

Does the backup include subfolders of the Media folder or just the Media folder. I would assume the former?

I use

Media (just for pictures of people)

>Census

>Birth

>Death

>Marriage

 

etc. where those with > are sub folders

 

Best Wishes

 

Neil.






------ Original Message ------
From: "Mike Tate" <post@...>
To: family-historian@groups.io
Sent: Friday, 26 Feb, 2021 At 15:27
Subject: Re: [family-historian] Census downloads

It does not matter where the image starts and all options are feasible. What matters is where it ends up.

Both AS and FH allow the image to be anywhere and have the option to copy it into the Project internal Media folder.

It is important to know that only images that are copied into the Project internal Media folder are included in FH Project Backups.

If images are left linked externally to the Project then you must use other methods to back them up.

They may also cause problems when you migrate the Project to a new PC, which will happen sooner or later.

Mike Tate


--
Neil Grantham
-------------------
Using FH 7 & AS 7
Researching Grantham, Skuce, Barrow, Birchall.


Re: Census downloads

Neil Grantham
 

Hi Mike


Does the backup include subfolders of the Media folder or just the Media folder. I would assume the former?

I use

Media (just for pictures of people)

>Census

>Birth

>Death

>Marriage


etc. where those with > are sub folders


Best Wishes


Neil.





------ Original Message ------
From: "Mike Tate" <post@...>
To: family-historian@groups.io
Sent: Friday, 26 Feb, 2021 At 15:27
Subject: Re: [family-historian] Census downloads

It does not matter where the image starts and all options are feasible. What matters is where it ends up.

Both AS and FH allow the image to be anywhere and have the option to copy it into the Project internal Media folder.

It is important to know that only images that are copied into the Project internal Media folder are included in FH Project Backups.

If images are left linked externally to the Project then you must use other methods to back them up.

They may also cause problems when you migrate the Project to a new PC, which will happen sooner or later.

Mike Tate


--
Neil Grantham
-------------------
Using FH 7 & AS 7
Researching Grantham, Skuce, Barrow, Birchall.


Re: Census downloads

Mike Tate
 

It does not matter where the image starts and all options are feasible. What matters is where it ends up.

Both AS and FH allow the image to be anywhere and have the option to copy it into the Project internal Media folder.

It is important to know that only images that are copied into the Project internal Media folder are included in FH Project Backups.

If images are left linked externally to the Project then you must use other methods to back them up.

They may also cause problems when you migrate the Project to a new PC, which will happen sooner or later.

 

Mike Tate

 


Re: Yet More Map window questions (Parts)

Mike Tate
 

John,

To answer your last question, you enter extra commas without any names.

e.g. ‘ , , England’

 

There are tools in FH to extract say the 3rd Part of a Place name.

It is sometimes useful to know that will always be the country (assuming you have 3 Part Place names).

e.g.

Users sometimes need to differentiate Census records in UK from those in Canada.

The Census event for such records will use the same Date as they occurred on the same day in UK and Canada.

Therefore, the Place field must be inspected to see if has Canada as the country or not.

If the country is always in Part 3 then that is easy. If not then I’ll let you think about it.

 

Mike Tate

 

From: family-historian@groups.io <family-historian@groups.io> On Behalf Of johnfirr via groups.io
Sent: 26 February 2021 14:45
To: family-historian@groups.io
Subject: [family-historian] Yet More Map window questions (Parts)

 

Can I ask what is the significance of the "parts" column in the placename list widow in maps.

I have worked out that commas will seperate the record eg Biggleswade Bedfordshire England will all appear in the "part 1" column whereas Biggleswade, Bedfordshire, England will split the place name between three "part" columns. Question is "why does that matter"?

and as a supplementary. Assuming it does matter how do I make sure town is always in part 1, County in part 2 and country in part 3, eg if I only have England, how do I force that into part 3 rather than letting it sit itself in part 1.

Sorry if that is a confused question, if it makes no sense I will try to rephrase.

thanks
John.


Re: Census downloads

Victor Markham
 

I always leave mine in the folder it is not doing any harm and is there if anything went wrong with FH

On 26 Feb 2021, at 15:05, "h.phillips4 via groups.io" <ntlworld.com@groups.io target=_blank>h.phillips4=ntlworld.com@groups.io> wrote:
All my previous census images have been scanned in and
I have used AS to enter into FH.
Now I've downloaded some and they are in my download folder.
Question? 
To enter using AS into FH should they be......
1.left in that folder and linked or
2.copied into the folder with the other scanned images and linked or
3.copied into a new folder and linked?
The existing folder has sub folders for b, m & d certs and 41,51 census etc.
Your advise and comments will be very welcombe.

Regards.......H


Re: Census downloads

Neil Grantham
 

H


In AS (i'm using 7.2.1), when you select the image for use in the Image viewer, set your preferences, then click Save, you get a dialogue were you are asked if you want to use the default media folder, or chose your own.


Best Wishes


Neil.





------ Original Message ------
From: "h.phillips4 via groups.io" <h.phillips4@...>
To: family-historian@groups.io
Sent: Friday, 26 Feb, 2021 At 13:06
Subject: [family-historian] Census downloads

All my previous census images have been scanned in and
I have used AS to enter into FH.
Now I've downloaded some and they are in my download folder.
Question?
To enter using AS into FH should they be......
1.left in that folder and linked or
2.copied into the folder with the other scanned images and linked or
3.copied into a new folder and linked?
The existing folder has sub folders for b, m & d certs and 41,51 census etc.
Your advise and comments will be very welcombe.

Regards.......H


--
Neil Grantham
-------------------
Using FH 7 & AS 7
Researching Grantham, Skuce, Barrow, Birchall.

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