Re: Merging multiple copies of Media files and beyond


Mike Tate
 

But when you create your next Source you will be surely using a completely different file.

If you want to involve the same existing file then you would either cite an existing Source record or link an existing Media record.

You will never need to locate that media file again.

 

In the screenshot below the Media Record is shown with its File: link to the Media File.

To include that image file anywhere in FH you link to the Media Record and never need to find the file.

 

A screenshot of a social media post

Description automatically generated

 

Regards, Mike Tate

 

From: family-historian@groups.io <family-historian@groups.io> On Behalf Of rgadney@... via groups.io
Sent: 02 May 2020 17:29
To: family-historian@groups.io
Subject: Re: [family-historian] Merging multiple copies of Media files and beyond

 

Hi Lorna

 

I have pe-empted some of your action before I realised that you had replied such that I now have one media record with lots of links and one Media file, it is the media file that i need to change the name of so that it is easier fo locate when I am creating my next Source





------ Original Message ------
From: "Lorna Craig via groups.io" <l.m.craig@...>
To: family-historian@groups.io
Sent: Friday, 1 May, 2020 At 19:57
Subject: Re: [family-historian] Merging multiple copies of Media files and beyond

OK, so do you still have multiple copies of the same file? If so, you must have given them all slightly different names because you can't have two or more files with the same name in the same folder on your computer (probably your FH Media folder). You can, on the other hand, have two or more Media records with the same name in FH because they are distinguished by their record ID numbers. So do you have a lot of identically named media records in FH, each of which is linked to one of those slightly differently named files? Or do you have a lot of media records with slightly different names, each linked to one of those slightly differently named files?

 

If either of these descriptions sound right then it might indeed be easiest to start by merging all those media records first, so that you reduce them to one media record which is linked to just one of the media files. The next stage would be to rename that one media file and then repair the broken link to that file. Finally all the left-over unused files could be deleted from your computer. If you need help with any of those stages, or if I have misunderstood the current set-up, ask again.

 

(By the way I'm not sure what you mean by " I embed the relevant PR page as a jpg plus the jpg of the jacket." Do you add the medai direct to the BMD fact? or do you create a source for the BMD fact and link the media to that?)

 

Lorna

 

On 01/05/2020 18:57, rgadney@... via groups.io wrote:

Hi lorna

Sorry about the confusion, I keep doing that. What I have at the moment is the following - a Media copy jpg of the Jacket to a set of PRs say for Brinkworth Parish whose name is currently an alpha numeric assigned at the originating site,this media record now has a great many links. Whenever I am creating a new BMD fact sourced from those PRs I embed the relavent PR page as a jpg plus the jpg of the jacket.

I was having difficulty finding the relavent alpha numeric so simply down loaded whenever I needed it, hence my earlier problem of multiple copies. I simply want my media file to be more easily located by making its name more appropriate. I should of course have done that in the first place.

I hope that makes things clearer and not simply muddied the waters.

 

Regards Ray Gadney

 

------ Original Message ------ From: "Lorna Craig via groups.io" <l.m.craig@...> To: family-historian@groups.io Sent: Friday, 1 May, 2020 At 17:16 Subject: Re: [family-historian] Merging multiple copies of Media files and beyond

Ray,

You need to be clear about the distinction between a media file and a media record. A media file will be (most often, but not exclusively) an image file in .JPG format, which is stored on your computer, probably within the Media folder of your FH project. A media record is a type of record within FH, listed on the Media tab of the Records window in FH, which links to one of those media files on you computer.

Can you clarify whether you want to rename a media file or a media record?

You can change the name of a media record within FH without breaking the link to the media file. On the other hand if you change the name of a media file the link to the media record will be broken. However it can be it can be fixed, using Tools>External File Links. If you need some help with that, ask again.

(You cannot merge two media files but you can merge two media records within FH, discarding one of the links to a media file the process. But this would not be the usual way to achieve your goal.)

Lorna

On 01/05/2020 16:27, rgadney@... via groups.io wrote:

Sorry to have created confusion in the Ether, multiple images of the same page is what I have.

I have another Question though. I would like to change some image file titles, I realise I cannot do that directly or they will get lost. Can I achieve the same objective by making another copy but with a different title and merging the original with all its data into the newly titled media file?

Regards Ray Gadney


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