Like Maureen my Citation and Sourcing had become a real rag-bag. So, a few years back, I thought the whole thing through and adopted the following practice:
Personal factors come in here. Some researchers seem to not worry about sources at all, or if they do, their system is often inconsistent. That’s the way I started too!
Sources are meant to be where the information came from, whereas Citations should define how and in what way the source is relevant to the topic in question.
Commonly a source might be Find My Past Census records. The Citation might be HO 107 Piece 7 Bk1 Fol 3 p2
But that’s hard work!
You know what you’ve found is available in one of several sources of census data. But the key thing is who it is you’re interested in. In this case my combined Citation AND Source is `Joseph Peacock b1742 1841 Bolnhurst HO 107 Piece 7 Bk1 Fol 3 p2
So, to that end I prefer to keep both Citation and Source stuff; both information and images, the same. Occasionally a less frequent type of source may be a bit unusual. Typically:
· a gravestone or graveyard book entry
· Letter dd/mm/yy from `Aunty Florence’
· TNA WW2 Officers record
Obviously, such Sources need to be more specific. However, I don’t believe in `sourcing’ what is bog-standard data from Parish records or Censuses. I just cite what I need to know, and keep it the same for the source.
Since I started a couple of decades ago my source referencing had been totally inconsistent! So, a couple of years ago I changed my ways. Now, pinned to wall in front of my desk, I have, a standard aide-memoir that reads:
File Entry Format - for Family History Sources
Name > Birth Year > Type > Location > Event Date
• Other Docs
I’ve been following that practice as religiously as possible for new entries, but as I’m continually making those amendments to the `old stuff’ life, is getting more consistent.
The practice definitely helps.
I also keep the citation text the same as the file name for the image.
For example: suppose I obtain a baptism image. I give it a filename as per format above. e.g. Elizabeth Johnson b1839 Baptism Wilden13-12-1839. I select and copy that same filename to clipboard. Move to the right place in FH and create the `fact’ entry as a baptism entry. Then create the source by pasting the same filename. I can then `Add media for the Citation’ by the following process.
In Family Historian, if you add an image in the Citation area it doesn’t appear in the Source area. I advise that you always add images to the `lower’ Source box first: they then automatically appear as a Citation.