Topics

Club Calendar and RSVPs


Bob
 


I still haven’t heard back from the groups.io assistance folks yet.
In the meantime, So far I have two things you can try to hopefully get the calendar to like you again.

1. Go to the groups.io web site and click on the “Hashtags” link on the left hand side of the screen.
- Make sure that you are logged in.    
- Make sure that none of the hashtags have been muted. If any show as muted, un-mute them. Especially the #cal ones.

2. Since some of you apparently don’t see the "subscribe to calendar” button, here’s the link.
Add this iCalendar URL to your phone's and/or your computer’s calendar according to your phone’s/computer's instructions:




Below are the instructions from Groups.io.      
Notes in (red) brackets are from me.

Subscribing to a group’s calendar 

You can subscribe to a Groups.io calendar from another calendar such as Google Calendar, Microsoft Outlook, or Apple Calendar, as long as that calendar supports iCalendar format.

To subscribe to a group’s calendar from another calendar:

  1. Display the group’s calendar.  (This is on the groups.io web site)
  2. At the bottom of the page, click the Subscribe to Calendar button to display and copy the iCalendar URL of your Groups.io calendar.   (If you don’t see the button, use the link I gave you above)
  3. Go to the other calendar (on your phone and/or computer), and add the group calendar’s URL according to the other calendar’s instructions.

Note: The subscription (synchronization) is only one way, from Groups.io to the other calendar.

Tip: You can subscribe to your consolidated group calendar by clicking the Subscribe to Calendar button at the bottom of Your Calendar home page.



Give these a try.
Hopefully they will work.

Bob


Bob
 

Here's a bit more info from the Help screen:
I'm suspecting that being logged in might be the issue for some of you.
If your phone/computer isn't storing the cookies you will still get the email messages but you won't be able to interact unless the site knows you are a member.      Just a thought.

Bob


Requesting RSVPs to an event

 

To request RSVPs when you are adding an event, look for the RSVP panel near the bottom of the Event page and select the Request RSVP checkbox. These additional fields and options are then displayed:

Field or option

Description

Maximum # Attendees (0 means unlimited)

To set a maximum number of attendees for the event, enter the number in this field. (Leave the number as 0 if you do not want to limit the number of attendees.) 

Note: 

  • This number includes any guests (if you select the next option). 
  • When the number of yes responses (including guests) reaches the maximum number you set, additional members who respond yes are placed on a wait list. If a member who is on the attendee list later updates their response to no, the first member on the wait list is added to the event automatically, and that member receives an email confirmation.

Attendees can bring guests

Select this checkbox if you want to allow attendees to bring guests. The event page that members use to RSVP will contain a button that attendees can use to specify the number of guests they will bring.

Additional Information Requested from Attendees

In this field, you can enter a question that you would like attendees to answer when they respond to the RSVP (for example, for a potluck dinner event, you could ask “What will you bring?”). 

Note To Send Attendees

In this field, you can enter information (for example, additional details) that will be sent by email to members who respond that they will attend the event.

When you have completed the Event page to your satisfaction, click Add Event & Invite Group. Group members will receive an email invitation that contains a link they can click to respond to the event. 

Note: The RSVP link in the email invitation goes to the event’s page on the group website, so members who RSVP will need to log in to Groups.io if they are not logged in already. Groups.io does not currently have a function that allows members to respond to RSVP events by email.

 

Responding to an RSVP event invitation

 

When you receive an emailed event invitation that requests an RSVP:

  1. Open the email invitation and click the Click here to RSVP link. It takes you to the event’s page on the group website. (You will need to log in to your Groups.io account if you are not already logged in.)
  2. On the event’s page:
    • Provide any information that the event organizer requested.
    • If the organizer is allowing attendees to bring guests, and you plan to attend the event, select the number of guests you are bringing from the list to the left of the Will Attend button. (That list will not be present if the organizer is not allowing attendees to bring guests.)
    • Click the button that applies to your response: Will AttendWill Not Attend, or Not Sure.

Note: If the organizer has limited the number of attendees, and:

  • The event is full when you respond that you will attend: You are added to a wait list. A notification, with your position on the wait list, will be displayed at the top of the page.
  • You were accepted as an attendee, but you later update your RSVP to increase the number of guests you are bringing and you get a notification that the event is full: You will be added to the wait list, but you will be at the top of the wait list because you had been on the attendee list before the event filled up. 

 

Viewing RSVP event responses and contacting responders

 

All group members can see who has responded to an RSVP event:

  1. Display the group’s calendar.
  2. Find the RSVP event and click the link to open its Event page.
  3. On the Event page, click the View Responses button.

Event organizers, as well as group owners and moderators, can email members who have responded to the RSVP event:

  1. Follow steps 1 through 3 above.
  2. On the Event Responses page, click the Email button at the bottom, and select the group of responders you want to email.
  3. On the resulting page, compose your message, and click the Send To Members button.

 

Creating name tags for event attendees

 

  1. Display the group’s calendar.
  2. Find the RSVP event and click the link to open its Event page.
  3. On the Event page, click the View Responses button.
  4. On the Event Responses page, click the Email button at the bottom, then select Create Name Tags.
  5. On the Create Name Tags popup, select the desired template for Avery name tags, then click Create. Groups.io generates a PDF file of event attendees that is formatted for those name tags. The name tags contain the display names and photos (if provided) from the attendees’ group profiles

 

Exporting a list of event attendees

 

  1. Display the group’s calendar.
  2. Find the RSVP event and click the link to open its Event page.
  3. On the Event page, click the View Responses button.
  4. On the Event Responses page, click the Email button at the bottom, then select Export Responses. The meeting information and a list of members who responded that they will attend are displayed on a new page. You can copy and paste the text from that page into the application of your choice.

 

Locking or unlocking RSVP events

 

Locking an RSVP event prevents members from changing their responses to that event.

To lock an RSVP event:

  1. Display the group’s calendar.
  2. Find the RSVP event and click the link to open its Event page.
  3. Scroll to the bottom of the Event page and click the Lock Event button. A statement that the event has been locked is added below the event’s description on the Event page, and members will not be able to change their RSVP responses nor add a response if they have not already responded.

To unlock an RSVP event, follow the steps above, but in step 3, click the Unlock Event button.

Note: Group members do not receive notifications when RSVP events are locked or unlocked. 

 

Deleting an RSVP event

 

  1. Display the group’s calendar.
  2. Find the RSVP event and click the link to open its Event page.
  3. Scroll to the bottom of the Event page and click the Delete Event button. If you want to notify group members about the deletion, in the Verify Delete confirmation popup, select the Send Notice To Group checkbox before you click Yes. The email notice will contain an iCalendar (ICS attachment) that members can open to delete the event from their personal calendars if desired.


Mike Dolan
 

I followed your instructions and went to the IO site logged in and was able to subscribe  to the calendar and I was able to reply to the invites !!!!! Yea!!!


On Tue, Jul 21, 2020 at 8:58 AM Bob <brodgers.cell@...> wrote:
Here's a bit more info from the Help screen:
I'm suspecting that being logged in might be the issue for some of you.
If your phone/computer isn't storing the cookies you will still get the email messages but you won't be able to interact unless the site knows you are a member.      Just a thought.

Bob


Requesting RSVPs to an event

 

To request RSVPs when you are adding an event, look for the RSVP panel near the bottom of the Event page and select the Request RSVP checkbox. These additional fields and options are then displayed:

Field or option

Description

Maximum # Attendees (0 means unlimited)

To set a maximum number of attendees for the event, enter the number in this field. (Leave the number as 0 if you do not want to limit the number of attendees.) 

Note: 

  • This number includes any guests (if you select the next option). 
  • When the number of yes responses (including guests) reaches the maximum number you set, additional members who respond yes are placed on a wait list. If a member who is on the attendee list later updates their response to no, the first member on the wait list is added to the event automatically, and that member receives an email confirmation.

Attendees can bring guests

Select this checkbox if you want to allow attendees to bring guests. The event page that members use to RSVP will contain a button that attendees can use to specify the number of guests they will bring.

Additional Information Requested from Attendees

In this field, you can enter a question that you would like attendees to answer when they respond to the RSVP (for example, for a potluck dinner event, you could ask “What will you bring?”). 

Note To Send Attendees

In this field, you can enter information (for example, additional details) that will be sent by email to members who respond that they will attend the event.

When you have completed the Event page to your satisfaction, click Add Event & Invite Group. Group members will receive an email invitation that contains a link they can click to respond to the event. 

Note: The RSVP link in the email invitation goes to the event’s page on the group website, so members who RSVP will need to log in to Groups.io if they are not logged in already. Groups.io does not currently have a function that allows members to respond to RSVP events by email.

 

Responding to an RSVP event invitation

 

When you receive an emailed event invitation that requests an RSVP:

  1. Open the email invitation and click the Click here to RSVP link. It takes you to the event’s page on the group website. (You will need to log in to your Groups.io account if you are not already logged in.)
  2. On the event’s page:
    • Provide any information that the event organizer requested.
    • If the organizer is allowing attendees to bring guests, and you plan to attend the event, select the number of guests you are bringing from the list to the left of the Will Attend button. (That list will not be present if the organizer is not allowing attendees to bring guests.)
    • Click the button that applies to your response: Will AttendWill Not Attend, or Not Sure.

Note: If the organizer has limited the number of attendees, and:

  • The event is full when you respond that you will attend: You are added to a wait list. A notification, with your position on the wait list, will be displayed at the top of the page.
  • You were accepted as an attendee, but you later update your RSVP to increase the number of guests you are bringing and you get a notification that the event is full: You will be added to the wait list, but you will be at the top of the wait list because you had been on the attendee list before the event filled up. 

 

Viewing RSVP event responses and contacting responders

 

All group members can see who has responded to an RSVP event:

  1. Display the group’s calendar.
  2. Find the RSVP event and click the link to open its Event page.
  3. On the Event page, click the View Responses button.

Event organizers, as well as group owners and moderators, can email members who have responded to the RSVP event:

  1. Follow steps 1 through 3 above.
  2. On the Event Responses page, click the Email button at the bottom, and select the group of responders you want to email.
  3. On the resulting page, compose your message, and click the Send To Members button.

 

Creating name tags for event attendees

 

  1. Display the group’s calendar.
  2. Find the RSVP event and click the link to open its Event page.
  3. On the Event page, click the View Responses button.
  4. On the Event Responses page, click the Email button at the bottom, then select Create Name Tags.
  5. On the Create Name Tags popup, select the desired template for Avery name tags, then click Create. Groups.io generates a PDF file of event attendees that is formatted for those name tags. The name tags contain the display names and photos (if provided) from the attendees’ group profiles

 

Exporting a list of event attendees

 

  1. Display the group’s calendar.
  2. Find the RSVP event and click the link to open its Event page.
  3. On the Event page, click the View Responses button.
  4. On the Event Responses page, click the Email button at the bottom, then select Export Responses. The meeting information and a list of members who responded that they will attend are displayed on a new page. You can copy and paste the text from that page into the application of your choice.

 

Locking or unlocking RSVP events

 

Locking an RSVP event prevents members from changing their responses to that event.

To lock an RSVP event:

  1. Display the group’s calendar.
  2. Find the RSVP event and click the link to open its Event page.
  3. Scroll to the bottom of the Event page and click the Lock Event button. A statement that the event has been locked is added below the event’s description on the Event page, and members will not be able to change their RSVP responses nor add a response if they have not already responded.

To unlock an RSVP event, follow the steps above, but in step 3, click the Unlock Event button.

Note: Group members do not receive notifications when RSVP events are locked or unlocked. 

 

Deleting an RSVP event

 

  1. Display the group’s calendar.
  2. Find the RSVP event and click the link to open its Event page.
  3. Scroll to the bottom of the Event page and click the Delete Event button. If you want to notify group members about the deletion, in the Verify Delete confirmation popup, select the Send Notice To Group checkbox before you click Yes. The email notice will contain an iCalendar (ICS attachment) that members can open to delete the event from their personal calendars if desired.


--
Mike Dolan


Sylvain Durand
 

Your subscription success reminds me solving one action in Advanced Squad Leader :-)

On Tuesday, July 21, 2020, 01:30:51 PM MST, Mike Dolan <dolanz999@...> wrote:


I followed your instructions and went to the IO site logged in and was able to subscribe  to the calendar and I was able to reply to the invites !!!!! Yea!!!

On Tue, Jul 21, 2020 at 8:58 AM Bob <brodgers.cell@...> wrote:
Here's a bit more info from the Help screen:
I'm suspecting that being logged in might be the issue for some of you.
If your phone/computer isn't storing the cookies you will still get the email messages but you won't be able to interact unless the site knows you are a member.      Just a thought.

Bob


Requesting RSVPs to an event

 

To request RSVPs when you are adding an event, look for the RSVP panel near the bottom of the Event page and select the Request RSVP checkbox. These additional fields and options are then displayed:

Field or option

Description

Maximum # Attendees (0 means unlimited)

To set a maximum number of attendees for the event, enter the number in this field. (Leave the number as 0 if you do not want to limit the number of attendees.) 

Note: 

  • This number includes any guests (if you select the next option). 
  • When the number of yes responses (including guests) reaches the maximum number you set, additional members who respond yes are placed on a wait list. If a member who is on the attendee list later updates their response to no, the first member on the wait list is added to the event automatically, and that member receives an email confirmation.

Attendees can bring guests

Select this checkbox if you want to allow attendees to bring guests. The event page that members use to RSVP will contain a button that attendees can use to specify the number of guests they will bring.

Additional Information Requested from Attendees

In this field, you can enter a question that you would like attendees to answer when they respond to the RSVP (for example, for a potluck dinner event, you could ask “What will you bring?”). 

Note To Send Attendees

In this field, you can enter information (for example, additional details) that will be sent by email to members who respond that they will attend the event.

When you have completed the Event page to your satisfaction, click Add Event & Invite Group. Group members will receive an email invitation that contains a link they can click to respond to the event. 

Note: The RSVP link in the email invitation goes to the event’s page on the group website, so members who RSVP will need to log in to Groups.io if they are not logged in already. Groups.io does not currently have a function that allows members to respond to RSVP events by email.

 

Responding to an RSVP event invitation

 

When you receive an emailed event invitation that requests an RSVP:

  1. Open the email invitation and click the Click here to RSVP link. It takes you to the event’s page on the group website. (You will need to log in to your Groups.io account if you are not already logged in.)
  2. On the event’s page:
    • Provide any information that the event organizer requested.
    • If the organizer is allowing attendees to bring guests, and you plan to attend the event, select the number of guests you are bringing from the list to the left of the Will Attend button. (That list will not be present if the organizer is not allowing attendees to bring guests.)
    • Click the button that applies to your response: Will AttendWill Not Attend, or Not Sure.

Note: If the organizer has limited the number of attendees, and:

  • The event is full when you respond that you will attend: You are added to a wait list. A notification, with your position on the wait list, will be displayed at the top of the page.
  • You were accepted as an attendee, but you later update your RSVP to increase the number of guests you are bringing and you get a notification that the event is full: You will be added to the wait list, but you will be at the top of the wait list because you had been on the attendee list before the event filled up. 

 

Viewing RSVP event responses and contacting responders

 

All group members can see who has responded to an RSVP event:

  1. Display the group’s calendar.
  2. Find the RSVP event and click the link to open its Event page.
  3. On the Event page, click the View Responses button.

Event organizers, as well as group owners and moderators, can email members who have responded to the RSVP event:

  1. Follow steps 1 through 3 above.
  2. On the Event Responses page, click the Email button at the bottom, and select the group of responders you want to email.
  3. On the resulting page, compose your message, and click the Send To Members button.

 

Creating name tags for event attendees

 

  1. Display the group’s calendar.
  2. Find the RSVP event and click the link to open its Event page.
  3. On the Event page, click the View Responses button.
  4. On the Event Responses page, click the Email button at the bottom, then select Create Name Tags.
  5. On the Create Name Tags popup, select the desired template for Avery name tags, then click Create. Groups.io generates a PDF file of event attendees that is formatted for those name tags. The name tags contain the display names and photos (if provided) from the attendees’ group profiles

 

Exporting a list of event attendees

 

  1. Display the group’s calendar.
  2. Find the RSVP event and click the link to open its Event page.
  3. On the Event page, click the View Responses button.
  4. On the Event Responses page, click the Email button at the bottom, then select Export Responses. The meeting information and a list of members who responded that they will attend are displayed on a new page. You can copy and paste the text from that page into the application of your choice.

 

Locking or unlocking RSVP events

 

Locking an RSVP event prevents members from changing their responses to that event.

To lock an RSVP event:

  1. Display the group’s calendar.
  2. Find the RSVP event and click the link to open its Event page.
  3. Scroll to the bottom of the Event page and click the Lock Event button. A statement that the event has been locked is added below the event’s description on the Event page, and members will not be able to change their RSVP responses nor add a response if they have not already responded.

To unlock an RSVP event, follow the steps above, but in step 3, click the Unlock Event button.

Note: Group members do not receive notifications when RSVP events are locked or unlocked. 

 

Deleting an RSVP event

 

  1. Display the group’s calendar.
  2. Find the RSVP event and click the link to open its Event page.
  3. Scroll to the bottom of the Event page and click the Delete Event button. If you want to notify group members about the deletion, in the Verify Delete confirmation popup, select the Send Notice To Group checkbox before you click Yes. The email notice will contain an iCalendar (ICS attachment) that members can open to delete the event from their personal calendars if desired.


--
Mike Dolan