On Thu, Feb 13, 2020 at 06:24 PM, Mark Berry wrote:

Is it possible to strip the "[External]" tag before accepting the message into
the group?

In all 7000 languages? Probably not

and in email-country, we wouldn't use the word "auto-trim" for it. Autotrim is what prevents us digest-readers from having to scroll through messages we've already read over and over.


groetjes, Ronaldo

IMO Google has the right approach with "advance directive" options, while respecting owner's absolute right to not permit others to take over their account if that's what they prefer.

For GIO,  "sunset" actions would be triggered if no owner posts to the list, or sends email to +owner (which might be monitored by other moderators), or logs into groups.io for a specified number of days.

I think the following options are enough (each with its own sunset period).  Multiple actions of the same kind would be permitted:

Just Notify: Send an email to arbitrary recipients (possibly including the list) with a user-specified message.  The timer continues ticking.

Discussion: Owner might privately give their password to someone who could take over.  Or they just want someone to remind them if needed and if they are still alive/capable of acting.   The timer keeps ticking if there are any other actions with longer timeouts, such as Delete.

Add Owner: Add specified email addresses as Owner(s) (upgrading existing subscribers, otherwise just waiting for that email to subscribe).   The timer keeps ticking.

Discussion: It would be up to a new Owner to delete the old Owner if appropriate, i.e. if they were dead.

Change Settings:  Change any of the things under "Settings".   The implementation probably would run a special copy of the Settings dialog to collect the info and then save the results, to be slammed into the real settings when the timeout occurs.

Discussion: This is the most general way for Owners to arrange to transform a group after they are gone, for example by changing the "Description" to indicate the group is 'legacy' or 'archived'.  They might also enable all Members to download archives if not previously allowed, disable posting except by Moderators, etc.

Freeze: Sugar for "Change Settings" to prevent all further activity (no posts, no editing, etc.) and to install a new group "Description". 

Discussion: If an Owner later appears, they could, of course, revert the settings and resume normal operation.  Paid accounts would automatically revert to "free" status if payments stopped being made, thereby reducing storage limits, and at that point files and attachments might be deleted, but not message bodies. 

Permanently Delete: Delete the group and all archived content, optionally sending a specified "Epilog" message to the list (this might be implemented internally with a "Notify" event a few days before the actual group is deleted).

Discussion: Any owner always has the absolute right to delete the group without notice; this is just a way to do so "posthumously".

GIO Enforced Delete:   All groups would have a non-disablable "Permanently Delete" action with some distant timeout, e.g. 5 years, subject to acceleration (with advance notice) by group.io if applied equally to all groups.

Discussion: Necessary to protect groups.io from an unlimited obligation to provide free resources to store, index, and serve dead groups.

(END)

On Thu, Feb 13, 2020 at 11:43 AM, Karen Ivy wrote:

My group, RockridgeNeighborhoodWatchNetwork, is not sending me any emails, although I am the owner and set it up.

Is this "no email" problem affecting everybody, or just you?

If the latter, click on Subscription on the left-side menu bar and make sure Email Delivery is set to "Individual Messages."

Today I realized by accident that I had a new member application to approve which was created Jan. 31!

Again, in Subscription, scroll down to the Notifications block, and be sure that "Email when there are members needing approval" is checked.

Also examine the other checkboxes and update as appropriate.

This is the group that also isn't posting calendar updates.  I only see posts if I've created them.  Can someone help me figure out what I'm doing wrong??  I set it up to post calendar reminders and it doesn't. 

Check the online message archive. If the notifications are showing up there, the calendar is fine...you just aren't receiving them via email.

I set the group up and own it and I don't see requests for membership, in a moderated group.

It sounds like your group is Restricted. If so, check the Notifications block as mentioned above.

Moderation status has no effect on whether you receive these notifications. 

The settings look the same as for the group RockridgeNCPC,  which is working.

If all the group Settings are truly the same, then the problems lie in your own Subscription.

Hope this helps,
Bruce

Moderators can have financial responsibility (just Like the list owner assumes).

If a moderator was given financial responsibility by the list owner, they should be able to step in for an absentee owner.

As noted in this thread, some email clients or services prepend "[External]" to the subject when a message arrives from outside the organization. This helps recipients avoid being tricked. (E.g the "accounting" department sends an urgent request to an executive asking for a wire transfer to xyz.) Good idea.

The modified subject is of course retained when the recipient replies. Unfortunately, this splits the thread in groups.io. And while it may be possible to manually merge threads, it will be a never-ending process.

Is it possible to strip the "[External]" tag before accepting the message into the group? Or better, is there a way to edit the list of tags that get stripped? I'm assuming it is already stripping "RE:", "FW:", and maybe some other translations. I wouldn't be surprised if the "[External]" tag might also get modified in some systems to read "[Ext]" or "[Ausserhalb]" or whatever.

On Thu, Feb 13, 2020 at 09:52 AM, Chris Jones wrote:

To delete an entire topic use the drop - down arrow beside the date (in Topic view, obvs) and select Delete Topic.

You can also do this by selecting Edit Topic from the More menu while looking at the message, then clicking Delete Topic.

Duane
--
GMF's Wiki: https://groups.io/g/GroupManagersForum/wiki
Help: https://groups.io/static/help
A few site FAQs: https://groups.io/static/pricing#frequently-asked-questions

I think it should be that 1. is available if the group wants it, but not "always".

If the owner cannot be reached and no moderator has the privileges to keep the group running smoothly, how should a new owner be appointed? [this poll is meant to see if there really can be no consensus on this]

( I'm replying here because the revised text wants to become a separate thread. Also: be aware that there is no such thing as *bold* in plain digests)

On Thu, Feb 13, 2020 at 01:53 AM, txercoupemuseum.org wrote:

1) Support should not have to be involved.

I disagree. If a new owner be appointed, support should make sure that a majority of the group has no problems with the candidate

Agree. If the option is “Opt-In” for owners and can be changed, no one should object.

???

2) Protect group from deletion:
No Moderator should be able to delete a group.

agreed

3) Protect Ownership:
-No Moderator should be able to affect any Owner's role or subscription

settings.

-No Moderator should be able to remove any Owner.
-No junior Owner should be able to remove a senior Owner.

agreed

4) Define Absentee Owner (inactive Owner) (how to trigger promotion of new

Owner)?

Owner(s) must (in Settings) select at least one (revisable):
-not logged in for x Days, Weeks, or Months (30 days?) DEFAULT;
-and/or x Moderation/Subscription notices not acted on for x Days (14

days?);

-any member can 'probe' if there is an active Owner
send email to: <groupname+ownerprobe@groups.io> ?, Owner click on link

or replies to Groups.io, email sent to member of result (not identity)

-"not reacting to emails" when (s)he didn't announce absence;*
-Owner(s) must confirm every x Days, Weeks, or Months (30 or 60 days?) that

they are still active by responding to a Groups.io email;*

-or an algorithm based on the group's typical or current activity;*

Disagree. Plenty of groups work fine for years without the owner doing anything. When things stop functioning because nobody has the proper mod-privileges to fix a problem, someone needs to contact support@groups.io

If the interpretation in first paragraph is adopted, all of the above is moot.
If it ain’t broke, don’t fix it. The very idea of Groups.io taking an
active role in determining a successor owner is radioactive to many owners and
inherently divisive to the point that consensus will NEVER be possible.

Sounds like a topic for a poll

5) Chain of Succession (revisable), triggered if no active Owner is

confirmed.

-an ordered list of up to 5-10 designees, promoting 1 (or more) at a time;

That sounds unrealistic. If the whole group agrees, all you need is ONE person to assume ownership

New Owner must confirm promotion (within Absentee Owner test time),

???

otherwise the next in line is queried. (If no one accepts Ownership, group is
inactive)

If nobody accepts the necessary privileges, the group is s#&$!ed

None of the above complexity is necessary or desirable.

yeah, pretty much

groetjes, Ronaldo

[Mild obscenity sanitized by Moderator]

Change Admin, settings. 

In Files, permissions. 

See https://groups.io/g/GroupManagersForum/wiki/Managing-Attachments%2C-Files-and-Photos

An overview of the seton is here -  https://groups.io/g/GroupManagersForum/wiki/Quick-Start-for-Group-Formation

Frances

--
Moving to Groups.io (without easy transfer)

GMF Wiki: (unofficial) Help for members (and would-be members) and group managers

I believe this may have been over looked as have seen subsequent messages on other topics responded so sending a memory jiggle.  As of this point, only owner/moderators seem to be able to post to our files section - each member should have this access.

Please advise and thank you,

Carolyn Henry

My group, RockridgeNeighborhoodWatchNetwork, is not sending me any emails, although I am the owner and set it up.  Today I realized by accident that I had a new member application to approve which was created Jan. 31!  This is the group that also isn't posting calendar updates.  I only see posts if I've created them.  Can someone help me figure out what I'm doing wrong??  I set it up to post calendar reminders and it doesn't.  I set the group up and own it and I don't see requests for membership, in a moderated group.  The settings look the same as for the group RockridgeNCPC,  which is working.

Karen Ivy

On Thu, Feb 13, 2020 at 03:42 PM, W David Samuelsen wrote:

Is there a way owner or moderator can delete an offensive or improper (possibly a violation of GDPR) post?

Yes. To delete an inappropriate message click on the "More" hamburger under the message on the web interface, and select Delete Message. To delete an entire topic use the drop - down arrow beside the date (in Topic view, obvs) and select Delete Topic.

Chris

Hi David

If you go to your group, select any message posted, at the foot of it is More, various options, one being delete message

Nivard Ovington in Cornwall (UK)

Is there a way owner or moderator can delete an offensive or improper (possibly a violation of GDPR) post?

 

David Samuelsen

You can delete it from the messages archive. There is no way to remove it from people's inboxes.

Best,

Glenn

A member posted to a Topic, but included a second question on a different topic altogether.
Several replies were posted to the new topic that is not a existing topic.

Can I copy the "orphan" messages into a Word document, start a new Topic, then post the
resultant Word version into the new Topic?
I would include the various posters identity, so that it resembles a real post.
I could add a bit about the message having been moved.
And remove the moved messages from the original Topic.

-- Richard

...
Am| I cannot find any setting to prevent
| members deleting their own messages.


Thankfully not.

In my opinion, it would be absurd
for a user not to be able to delete
their own messages.


[ ] Rubens








.

On Thu, Feb 13, 2020 at 04:23 AM, Samuel Murray wrote:

Do you know if it's possible for moderators to be notified when a user deletes a message?

There's no notification option, but you can look for "Deleted message" in the Activity log.

Duane
--
GMF's Wiki: https://groups.io/g/GroupManagersForum/wiki
Help: https://groups.io/static/help
A few site FAQs: https://groups.io/static/pricing#frequently-asked-questions

On Thu, Feb 13, 2020 at 10:19 AM, Duane wrote:

On Thu, Feb 13, 2020 at 02:38 AM, Amos wrote:

I cannot find any setting to prevent members deleting their own messages.

There isn't one (and probably never will be.)  This subject has come up several times in the past 5 years and nothing has changed.

Do you know if it's possible for moderators to be notified when a user deletes a message?

Samuel