Date   
Re: Prevent members deleting their messages #settings

Glenn Glazer
 

On 2/13/2020 07:20, W David Samuelsen wrote:
Is there a way owner or moderator can delete an offensive or improper (possibly a violation of GDPR) post?
 
David Samuelsen

You can delete it from the messages archive. There is no way to remove it from people's inboxes.

Best,

Glenn

Re: moving a message to a different subgroup

ray_r.rm
 

A member posted to a Topic, but included a second question on a different topic altogether.
Several replies were posted to the new topic that is not a existing topic.

Can I copy the "orphan" messages into a Word document, start a new Topic, then post the
resultant Word version into the new Topic?
I would include the various posters identity, so that it resembles a real post.
I could add a bit about the message having been moved.
And remove the moved messages from the original Topic.

-- Richard

Re: Prevent members deleting their messages #settings

W David Samuelsen
 

Is there a way owner or moderator can delete an offensive or improper (possibly a violation of GDPR) post?

David Samuelsen

Re: Prevent members deleting their messages #settings

Rubens
 

...
Am| I cannot find any setting to prevent
| members deleting their own messages.


Thankfully not.

In my opinion, it would be absurd
for a user not to be able to delete
their own messages.


[ ] Rubens








.

Re: Prevent members deleting their messages #settings

Duane
 

On Thu, Feb 13, 2020 at 04:23 AM, Samuel Murray wrote:
Do you know if it's possible for moderators to be notified when a user deletes a message?
There's no notification option, but you can look for "Deleted message" in the Activity log.

Duane
--
GMF's Wiki: https://groups.io/g/GroupManagersForum/wiki
Help: https://groups.io/static/help
A few site FAQs: https://groups.io/static/pricing#frequently-asked-questions

Re: Prevent members deleting their messages #settings

Samuel Murray
 

On Thu, Feb 13, 2020 at 10:19 AM, Duane wrote:
On Thu, Feb 13, 2020 at 02:38 AM, Amos wrote:
I cannot find any setting to prevent members deleting their own messages.
There isn't one (and probably never will be.)  This subject has come up several times in the past 5 years and nothing has changed.
Do you know if it's possible for moderators to be notified when a user deletes a message?

Samuel

Re: #Database #database

Samuel Murray
 

On Wed, Feb 12, 2020 at 07:32 PM, Ken & Marcia EGGERS wrote:
What is not intuitive is how a person responds to a survey.
 
I stumbled on hitting the "+Add Row" button (see lower portion of screenshot) which opens the survey.  I will send that URL to my users, but, as mentioned, this is not clear it is the URL of the survey.
1. Perhaps I misunderstood what you meant by "stumbled on".  To me, usually that expression means "discovered by accident", but I know some people also use the phrase to mean "consider as an option".

2. Yes, the only way that users can add rows to the table (i.e. the only way that they can "respond" to your "survey") is by clicking the "Add row" button, then filling in their information, and then clicking the "Save row" button.  These buttons are called "Add row" and "Save row" because they are used to add rows to the table and save rows to the table.

I speculate that if you make a suggestion to the site developers that they change the wording on those buttons (or allow group moderators or table creators to change the text on those buttons), the suggestion is likely to be rejected.

The problem is that you're trying to use the database feature for something that the database feature was not designed for or intended for.  If you want to use the database feature for an unrelated purpose, then you will have to explain to your users how to use it, and not expect it to be intuitive for them.  You can do so in the mail that you send them, or you can add that information to the database table's description, or you could create a dummy record as the first record, and put the words "Click 'Add row' button to add info" to the first few columns :-)  Or, indeed, you can create a page on your Group's own wiki that explains it.

Have you considered using a Google spreadsheet for your survey instead?  Or, there are surveying web sites out there (Survey Monkey is the most well known to me) that are designed specifically for surveys.  Is there a specific reason why you want to use Groups.io for your survey?

Add note to wiki how to send survey to users.

Do you mean that this information should be added to the GMF wiki?  I think it's a good idea, yes.

You can add the information yourself:
https://groups.io/g/GroupManagersForum/wiki/Databases/edit
(do not change the page title)

Or, since that page is more about how to create a database and not how to use it as an ordinary member, you could add a separate wiki page yourself -- I suggest you name it "Using databases as a member".
https://groups.io/g/GroupManagersForum/wiki/_New/edit

Samuel
(not a moderator here)

Re: #poll viewing closed polls #poll

Frances
 

On Wed, Feb 12, 2020 at 08:06 PM, Bruce Bowman wrote:
What often happens is that people will respond to the poll notification via email (i.e.: they just reply, instead of clicking on the link). These emails will come into the group with the #poll hashtag but they do not count as votes and will not appear in the poll results. To actually vote, you have to click the link in the poll notification and log in...something many folks seem to struggle with. For this reason I find the polling function to have little utility.

I wish an owner or moderator could add in these emailed replies as poll responses. Then the polls would be more effective. 

Frances
 
--
Moving to Groups.io (without easy transfer)


GMF Wiki: (unofficial) Help for members (and would-be members) and group managers

Re: Prevent members deleting their messages #settings

Duane
 

On Thu, Feb 13, 2020 at 02:38 AM, Amos wrote:
I cannot find any setting to prevent members deleting their own messages.
There isn't one (and probably never will be.)  This subject has come up several times in the past 5 years and nothing has changed.

If I’m right that such a feature doesn’t exist, I’d like to request it.
GMF is a user-to-user group, no GIO management here.  All suggestions/requests need to be posted on the beta group, the official suggestion box for the site.

Duane
--
GMF's Wiki: https://groups.io/g/GroupManagersForum/wiki
Help: https://groups.io/static/help
A few site FAQs: https://groups.io/static/pricing#frequently-asked-questions

Prevent members deleting their messages #settings

Amos
 

I just noticed that a member of a group I own deleted their own message, even though I have the ability to edit disabled. I cannot find any setting to prevent members deleting their own messages. If I’m right that such a feature doesn’t exist, I’d like to request it.

Re: The Great Attachment Purge

 

Jack,

is something in the works to automatically delete old attachments?
Yes, and is supposed to have been working all along.

Refer to the "Storage Limit Reached" option at the bottom of the Message Policies section of your group's Settings page. One of the settings is "Delete Old Attachments".

... I still do not understand what the 'great attachment purge'
involves.
It is basically Groups.io catching up with a lapse in the enforcement of each group's storage limit.

Because the mechanism had failed some groups went substantially over their limit but may not have realized it. So Mark sent a notification to over-limit groups giving them two weeks notice before the resumption of the mechanism. This was intended to allow those groups to take whatever actions they might desire (such as download any valued attachments) before they are deleted.

Again, I apologize to the group if this message is inappropriate, ...
Not at all. Helping with questions like this is part of GMF's mission statement:
https://groups.io/g/GroupManagersForum/guidelines

Shal


--
Help: https://groups.io/static/help
More Help: https://groups.io/g/GroupManagersForum/wiki
Even More Help: Search button at the top of Messages list

Re: Is there an easy way to remove all of my bouncing members at one time

Duane
 

On Wed, Feb 12, 2020 at 09:08 PM, Linda Perry wrote:
i can only remove 20 at a time
See https://groups.io/g/GroupManagersForum/message/27142

Duane
--
GMF's Wiki: https://groups.io/g/GroupManagersForum/wiki
Help: https://groups.io/static/help
A few site FAQs: https://groups.io/static/pricing#frequently-asked-questions

Re: Is there an easy way to remove all of my bouncing members at one time

Patty Stokes
 

Since Linda is trying to remove just the older ones - is there a way to sort them in order of how long they've been bouncing? If so, I'd be interested in pruning some of the ones who've been bouncing for years. (I did get rid of the ones that Yahoo marked as bouncing prior to our migration, but Yahoo stopped tracking who was bouncing at some point, circa 2013.)

Patty 

Re: Absentee Owner Succession feature

txercoupemuseum.org
 

After re-reading my recent post, I realized part of my logic was off…caffeine had not yet worked it’s way through my brain.  Additions in <BOLD> below.

Sorry,

WRB

— 

On Feb 12, 2020, at 3:07 PM, txercoupemuseum.org <ercoguru@...> wrote:



On Feb 12, 2020, at 1:11 AM, Michael Pavan <michaelpavan@...> wrote:

This discussion has been mostly on topic with good points made.
Original suggestion: https://groups.io/g/GroupManagersForum/message/29145

There are more concerns than I originally thought, which probably can be simplified into 5 parts, with only parts 4 & 5 dependent on each other.

I see some ideas have already been introduced on beta, which is fine.

What do people think?

Thanks,
Michael


1) Support should not have to be involved.

Agree.  If the option is “Opt-In” for owners and can be changed, no one should object.  There should be a “person in charge” which could be termed “Primary Owner” (in case of multiples, if not otherwise obvious) that would be either the person starting a group (founding) here on Groups.io or the person who brought the group here from elsewhere.  That doesn’t require “programming”, just acceptance once Groups.io adopts this policy.

Any group should be able to Opt-Out of any new default feature(s), with probably a waiver of intervention by Support if the result could be an orphaned (no active Owner) or deleted group (the status quo) - this should satisfy anyone who believes no change is desirable. Opting In or Out can be changed.


2) Protect group from deletion:
No Moderator should be able to delete a group.
Current "Modify Group Settings" permits a Moderator to "Delete Group”

Agree

<…with your thinking.  Consideration of or implementation of such protection, while desirable, is independent and unrelated to the consideration and adoption of an Absentee Owner Succession feature.>


3) Protect Ownership:
-No Moderator should be able to affect any Owner's role or subscription settings.
-No Moderator should be able to remove any Owner.
-No junior Owner should be able to remove a senior Owner. (sonority determined by promotion date)

Agree.

<…with your thinking.  Consideration of or implementation of such protection, while desirable, is independent and unrelated to the consideration and adoption of an Absentee Owner Succession feature.>

Don’t think “seniority” an issue if interpretation in first paragraph is adopted.

Currently these Privileges permit a Moderator to:
-"Set Moderator Privileges (also allows access to the member list and allows setting member subscription options)"
   can change an Owner's role, including demoting to Moderator or Member;
   can change an Owner's Notifications.
-"Remove Members (also allows access to the member list)"
   can remove an Owner, if there are more than one.
Also, related:
-"Set Member Subscription Options (also allows access to the member list)"
   can set an Owner to "No Email" and "Override: not allowed to post”


4) Define Absentee Owner (inactive Owner) (how to trigger promotion of new Owner)?
Owner(s) must (in Settings) select at least one (revisable):
-not logged in for x Days, Weeks, or Months (30 days?) DEFAULT;
-and/or x Moderation/Subscription notices not acted on for x Days (14 days?);
-any member can 'probe' if there is an active Owner
   send email to: <groupname+ownerprobe@groups.io> ?, Owner click on link or replies to Groups.io, email sent to member of result (not identity)
-"not reacting to emails" when (s)he didn't announce absence;*
-Owner(s) must confirm every x Days, Weeks, or Months (30 or 60 days?) that they are still active by responding to a Groups.io email;*
-or an algorithm based on the group's typical or current activity;*
* other suggestions that need better description.

<I believe Groups.io should not thus interfere in the independent administration of groups brought here, which are NOT the property of Groups.io.  NO ONE here can command a rightful group Founder/Primary Owner do ANYTHING.  In any case such proposal(s) would be independent and unrelated to the consideration and adoption of an Absentee Owner Succession feature.>


5) Chain of Succession (revisable), triggered if no active Owner is confirmed.
-an ordered list of up to 5-10 designees, promoting 1 (or more) at a time;
    or if no list:
-the most active, most senior Moderator(s);
-or if none, the most active, most senior Member(s).
New Owner must confirm promotion (within Absentee Owner test time), otherwise the next in line is queried. (If no one accepts Ownership, group is inactive)
Owner(s) should consider who to put in the Chain of Succession, advisedly asking if candidates are willing, and/or possibly polling membership for candidates.

<Where there presently exists more than one Founder or Owner, it is logically and properly within the authority of Groups.io to revise and clarify present Owner options as necessary to eliminate any existing lack of clarity as to who properly “speaks” for a group and to eliminate unintended and undesirable results as described above.  Actions beyond such would inappropriately involve Groups.io in the independent administration of groups brought here, which are NOT the property of Groups.io.  Any “Chain of Succession” consideration or implementation is independent and unrelated to the consideration and adoption of an Absentee Owner Succession feature.>


Respectfully,

WRB

— 

Re: Is there an easy way to remove all of my bouncing members at one time

Linda Perry
 

I have 4000 bouncing members going back years so I want to remove around 3500 members and just keep the recent bouncing one.  When I click on bouncing members there are hundreds of pages as i can only remove 20 at a time so I am trying to find out how to remove 3500 bouncing members without having to go page to page.

Re: #poll viewing closed polls #poll

Bruce Bowman
 

On Wed, Feb 12, 2020 at 07:53 PM, JulieL wrote:
I am the moderator of a group and recently closed a poll.  I assumed it would be viewable somewhere either as a message to the group announcing the results of the poll, or to me as the moderator of the group and creator of the original poll. 

I can't locate it in either of those places.  Thankfully our group is small and I remembered the poll results to know if the vote passed or not, but I'm sure there is another way to view results.
Once closed, all you should have to do is open the original poll notification to see the results. See screenshot below, and also https://groups.io/g/GroupManagersForum/wiki/Polls

What often happens is that people will respond to the poll notification via email (i.e.: they just reply, instead of clicking on the link). These emails will come into the group with the #poll hashtag but they do not count as votes and will not appear in the poll results. To actually vote, you have to click the link in the poll notification and log in...something many folks seem to struggle with. For this reason I find the polling function to have little utility.

Hope this helps,
Bruce

#poll viewing closed polls #poll

JulieL
 

Hello--

I am the moderator of a group and recently closed a poll.  I assumed it would be viewable somewhere either as a message to the group announcing the results of the poll, or to me as the moderator of the group and creator of the original poll. 

I can't locate it in either of those places.  Thankfully our group is small and I remembered the poll results to know if the vote passed or not, but I'm sure there is another way to view results.

Hoping someone can assist.

Thank you!
Julie Latterell

Re: Is there an easy way to remove all of my bouncing members at one time

Christos G. Psarras
 

Linda,

You may still want to check each bouncing member to make sure it's not a temporary problem that's creating the bouncing, such as a full inbox for example; you may want to leave those people as members, I don't know.  More than likely, 90-95% of the bouncers are old/dead addresses, but some of them may still be valid and be just full mailboxes.

Cheers,
Christos

Re: Absentee Owner Succession feature

txercoupemuseum.org
 

Hi Duane,

Simple. I’m quite happy as things are without any co-owners. Under currently existing options within Grouops.io I don’t deem it best for my groups to appoint one or more co-owners at this time.

That said, I know I’m not immortal. As owner, I need one or more options to assure an orderly transition from my ownership and leadership to someone else WHEN I CAN NO LONGER SERVE. The need is not NOW, but THEN, similar to an estate executor who has NO authority or function whatsoever until a person’s death. I want to assure, insofar as is possible, an orderly transition from my ownership and leadership to another; preferably someone who will preserve their established culture and purpose(s)else. I deem the need for for such options self-evident.

When it comes to succession in many online groups, choosing a successor is a crap shoot. If you haven’t physically met someone to look them in the eye or get drunk with them, a major decision is being made ENTIRELY on the basis of faith and trust. I can only envy those who can demonstrate the ability to do so successfully without exception.

My groups are valuable POSSESSIONS of MINE. They do not BELONG to Groups,io, but to me. My succession, while important, is a decision for ME ALONE to make NOT subject to negotiation.

It isn’t a matter of me WANTING someone to take "over [my] groups NOW, but that I recognize the NEED to preserve their established culture and purpose(s) IF AND WHEN I NO LONGER ACT AS OWNER. In my opinion it is unwise and unacceptable to allow myself to be coerced by circumstances not of my making to authorize options that could result in my immediate and involuntarily replacement, particularly when there is no immediate need to do so.

Best!

WRB

--

On Feb 9, 2020, at 10:01 PM, Duane <txpigeon@...> wrote:

There's been something nagging at me about this entire topic and I finally figured out what it is. If you don't have enough faith and trust in someone to make them a co-owner, why would you want them to take over your group later?

Duane
--

Re: Absentee Owner Succession feature

txercoupemuseum.org
 

On Feb 12, 2020, at 1:11 AM, Michael Pavan <@mjp> wrote:

This discussion has been mostly on topic with good points made.
Original suggestion: https://groups.io/g/GroupManagersForum/message/29145

There are more concerns than I originally thought, which probably can be simplified into 5 parts, with only parts 4 & 5 dependent on each other.

I see some ideas have already been introduced on beta, which is fine.

What do people think?

Thanks,
Michael


1) Support should not have to be involved.
Agree. If the option is “Opt-In” for owners and can be changed, no one should object. There should be a “person in charge” which could be termed “Primary Owner” (in case of multiples, if not otherwise obvious) that would be either the person starting a group (founding) here on Groups.io or the person who brought the group here from elsewhere. That doesn’t require “programming”, just acceptance once Groups.io adopts this policy.

Any group should be able to Opt-Out of any new default feature(s), with probably a waiver of intervention by Support if the result could be an orphaned (no active Owner) or deleted group (the status quo) - this should satisfy anyone who believes no change is desirable. Opting In or Out can be changed.


2) Protect group from deletion:
No Moderator should be able to delete a group.
Current "Modify Group Settings" permits a Moderator to "Delete Group”
Agree.


3) Protect Ownership:
-No Moderator should be able to affect any Owner's role or subscription settings.
-No Moderator should be able to remove any Owner.
-No junior Owner should be able to remove a senior Owner. (sonority determined by promotion date)
Agree, except don’t think “seniority” an issue if interpretation in first paragraph is adopted.

Currently these Privileges permit a Moderator to:
-"Set Moderator Privileges (also allows access to the member list and allows setting member subscription options)"
can change an Owner's role, including demoting to Moderator or Member;
can change an Owner's Notifications.
-"Remove Members (also allows access to the member list)"
can remove an Owner, if there are more than one.
Also, related:
-"Set Member Subscription Options (also allows access to the member list)"
can set an Owner to "No Email" and "Override: not allowed to post”
Agree. All of the above should be done independently of consideration of adopting one or more Absentee Owner Succession options.


4) Define Absentee Owner (inactive Owner) (how to trigger promotion of new Owner)?
Owner(s) must (in Settings) select at least one (revisable):
-not logged in for x Days, Weeks, or Months (30 days?) DEFAULT;
-and/or x Moderation/Subscription notices not acted on for x Days (14 days?);
-any member can 'probe' if there is an active Owner
send email to: <groupname+ownerprobe@groups.io> ?, Owner click on link or replies to Groups.io, email sent to member of result (not identity)
-"not reacting to emails" when (s)he didn't announce absence;*
-Owner(s) must confirm every x Days, Weeks, or Months (30 or 60 days?) that they are still active by responding to a Groups.io email;*
-or an algorithm based on the group's typical or current activity;*
* other suggestions that need better description.
If the interpretation in first paragraph is adopted, all of the above is moot. If it ain’t broke, don’t fix it. The very idea of Groups.io taking an active role in determining a successor owner is radioactive to many owners and inherently divisive to the point that consensus will NEVER be possible.


5) Chain of Succession (revisable), triggered if no active Owner is confirmed.
-an ordered list of up to 5-10 designees, promoting 1 (or more) at a time;
or if no list:
-the most active, most senior Moderator(s);
-or if none, the most active, most senior Member(s).
New Owner must confirm promotion (within Absentee Owner test time), otherwise the next in line is queried. (If no one accepts Ownership, group is inactive)
Owner(s) should consider who to put in the Chain of Succession, advisedly asking if candidates are willing, and/or possibly polling membership for candidates.
None of the above complexity is necessary or desirable.
Respectfully,

WRB